Let's modify our example above and assume that the table is in a different Sheet called Sheet2 in the range A1:B6. By preceding the table range with the sheet name and an exclamation mark, we can update our VLOOKUP to reference a table on another sheet. Let's throw in one more complication. What happens if your sheet name contains spaces? If there are spaces in the sheet name, you will need to change the formula further.
Let's assume that the table is on a Sheet called "Test Sheet" in the range A1:B6, now we need to wrap the Sheet name in single quotes as follows:. For example, if you wanted to have the table portion of the VLOOKUP formula be from an external workbook, we could try the following formula:.
Now it is important for us to cover one more mistake that is commonly made. When people use the VLOOKUP function, they commonly use relative referencing for the table range like we did in some of our examples above.
This will return the right answer, but what happens when you copy the formula to another cell? The table range will be adjusted by Excel and change relative to where you paste the new formula.
Let's explain further Since your table is found in the range A1:B6 and not B2:C7, your formula would return erroneous results in cell H2. To ensure that your range is not changed, try referencing your table range using absolute referencing as follows:. This is a great way to spruce up your spreadsheet so that you don't see traditional Excel errors. For example, if your lookup value is in cell C2 then your range should start with C. The column number in the range that contains the return value.
For example, if you specify B2:D11 as the range, you should count B as the first column, C as the second, and so on. If you don't specify anything, the default value will always be TRUE or approximate match. This can be especially useful if you need to share a workbook with people who have older versions of Excel that don't support data features with multiple tables as data sources - by combining the sources into one table and changing the data feature's data source to the new table, the data feature can be used in older Excel versions provided the data feature itself is supported by the older version.
The field that links the tables listed in parentheses in the dialog box. The Related Lookup Table name. The field column in the Related Lookup Table that has the data you want in your new column. This information is not shown in the Manage Relationships dialog - you'll have to look at the Related Lookup Table to see which field you want to retrieve.
The formula could also use a cell reference and a range reference. Continue adding fields until you have all the fields that you need. If you are trying to prepare a workbook containing data features that use multiple tables, change the data source of the data feature to the new table.
If the first column isn't sorted, the return value might be something you don't expect. For more information on resolving REF! The NAME? To look up a person's name, make sure you use quotes around the name in the formula. Using absolute references allows you to fill-down a formula so that it always looks at the same exact lookup range. Learn how to use absolute cell references.
In this example, the goal is to create a due date based on category, where each category has a different number of days allocated to complete a given task, issue, project, etc. The amount of time available to resolve This formula is based on a simple grading example The lookup table is the named range "key" B5:C9.
The hyperlink function allows you to create a working link with a formula. The goal in this example is to create a self-contained lookup formula to assign a grade to the score in cell E7, based on the table in B6:C This formula depends on a helper column, which is added as the first column to the source data table.
The helper column contains a formula which builds a unique lookup value from an existing id and a counter. Group arbitrary text values. This formula uses the value in cell E5 for a lookup value, the named range "key" H5:I9 for the lookup table, 2 to indicate "2nd column", and 0 as the last argument indicate exact match.
Related videos. This is good for tax rates, postage, commissions, and the like. This is useful when you want to perform a lookup based on a partial match. Related functions. See also. Email HP.
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